Are you ready to format your book for publication but aren’t sure how, and think you may need to hire a professional ebook and print book formatter in order to perform this final step? If this sounds like you, you are not alone. Many authors focus on the writing and drafting of their books and less on how to get it ready to publish, and while book formatting is one of the least expensive services you can purchase, you can save yourself between $100 and $200 and perform this step yourself.

 

Font Sizes

The first step is to make sure you have the appropriate font size for your text. Print books should have a font size between 10 and 12. If you are doing a large print book, the smallest font size you can use is 16. If you need to change the font size and select the entire book, you will also change the font sizes of all your headers. If you accidentally or knowingly reset your header sizes, you will have to correct them.

Title – You should have a setting for this. My title font size is 28

Subtitle – You should have a setting for this. Font size 18

Header 1 – 18

Header 2 – 16

Header 3 – 14

It is uncommon to need a header size below header 3

 

Font Style/Family

When you are writing and drafting your manuscript, it doesn’t matter what font style/family you use. When you get ready to publish your book, however, it matter. You will want to change your font family to one of these:

Time New Roman – free and included in your word processor

Garamond – free, but you may need to find it online and install it

Georgia – Free and in your word processor

Baskerville – I’ve never found this free

Sabon – I’ve never found this free

Calson – I’ve never found this free

Utopia – may or may not be free and already a part of your word processor

You can use different fonts for the main parts of your book, the titles and the chapter headings. Just make sure you implement your fonts uniformly throughout your book.

Page Margins

The second step is to change your page margins from 8.5” by 11” to 6” by 9”. You can do this by going to Format→Page in LibreOffice and choosing the Page tab, or the appropriate area in your preferred word processor. The most common size for a fiction book is 6” by 9”, which is why I recommend changing your page size to these dimensions. However, if you are using a different page size for your print book, you’ll want to change the margins to that page size.

Standard Amazon Book Sizes in Inches (Trim Size)

Amazon offers a variety of trim sizes as well as the ability to designate your own custom trim size. Whatever trim size you choose will determine the height and width of your pages.

Most Popular Trim Sizes

5 by 8

5.25 by 8

5.5 by 8.5

6 by 9 – Max of 830ish pages

Additional Standard Trim Sizes Available

5.06 by 7.81

6.14 by 9.21

6.69 by 9.61

7 by 10

7.44 by 9.69

7.5 by 9.25

8 by 10

8.5 by 11

Non-Standard Amazon Book Sizes in Inches (Trim Size)

8.27 by 11.69

8.25 by 6

8.25 by 8.25

8.5 by 8.5

Steps To Change Your Page Sizes

When I change my page sizes, I select the entire book by pressing CTRL-A. At this time, you can also change your page alignment to “Justified”. This ensures that each side of the text is aligned with the margin.

1. Go to your page menu in your word processor if you haven’t already done so

2. Change the width and height to the dimensions of your trim size. This is exact and means that if you choose the 6 by 9 trim size, your page sizes also must be 6 by 9. 6 by 9 also works fantastic for ebook formatting, which means if you plan to do an ebook, your 6 by 9 pages will work for both of your formats.

3. Mirrored margins – Mirrored margins allow for more space on the binding side of the book.

4. Change your margins for Inner, Outer, Top and Bottom. I typically choose .6, .5, .5, .5, but if you have an extremely long book, over 100k words, you’ll need to expand your margins, possible as large as 1.0, .9, .5, .5. This isn’t a huge issue. Amazon will warn you if your text is outside of the printable area, but each warning means redoing your page margins and uploading your manuscript again.

5. Apply the page and margin changes

6. Make sure every page resized. If you have sections in your book, either on purpose or by accident, you may have to redo these steps for every section in order to ensure the page sizes and margins are uniform.

 

Page Numbers

 

Your page numbers should be located in the footer. Ideally, you’d want these along the right margin. However, Amazon can sometimes complain about the page numbers being outside of the printable area if they are right justified. Because of this, I recommend centering the page numbers in the footer.

 

Check Your Chapter Headers

If you want Amazon to create an index of your headers in Kindle, you will need to make sure all your chapter headers are H1 (Header 1). If you have subttiles for your chapters, I recommend using H3 (Header 3). You will need to select every chapter header and subheader and change the alignment to Center.

 

For Example:

 

Chapter 1

 

At the House in Gary

 

As you go through and ensure that each chapter header is the appropriate size, you can also space down 1/3rd of the page. Each new chapter in your book should start 1/rd down the page. When I do this, I put my chapter at the 2” ruler mark, any subtitle at the 3” ruler mark and start the actual chapter text at either the 4” or 5” ruler mark. The latter depends on how long my subchapter header is.

Format Your Paragraphs

Next, you’ll want to format your paragraphs. Once again, I recommend selecting all the text by pressing CTRL-A. This just helps ensure that the changes are performed uniforming throughout the entire book.

First Line: .4

Above paragraph: .02

Below Paragraph: .02

Line Spacing: At least 120% (You may need to do 125% or even 130% if it doesn’t look like there’s enough space between the lines.

Check for Broken Lines

In some cases, the repagination and reformatting of the paragraphs creates broken lines. In this instance, you will see things

like this, where an extra return

was put into the middle of your sentence.

You will need to scan every page of your book for extra returns where there should not be any returns. To fix this, you’ll just backspace until the broken piece is where it should be in the text. If you’re lucky, your word processor will also highlight this with a blue line to help make it more identifiable.

What If Your Document Does not Accept Any of These Changes?

In some instances, the formatting can be so corrupt that none of these changes works. This is especially true if there are random sections in your manuscript that just will not format. You will first come across this issue when you change your page sizes, but as you move through this formatting article, more problems may crop up.

If you come to a point where you just cannot format your manuscript fully, you must get rid of all the formatting. If you’re lucky, you can select all the text in your book and clear all the formatting. This may take care of the problem and allow you to start the process of formatting your manuscript again.

However, clearing the formatting in the document does not always work. When this happens, you will need to copy all of the text and place it in a very basic word processor, like notepad. Then, close your word processor and reopen it. Next, open a new document. Copy all of the text out of your notepad or text editor and paste it into your new document. Save it. Your manuscript should not have any formatting left in it, and you should not be able to format your manuscript and get it ready for publication.

How to Save Your Manuscript

For the best results, save your manuscript as a .docx file. You can use this for your ebook. To create your print book copy, export or save the document as a .pdf. PDFs work better for print books.